Privacy notice

Information we collect

We may collect information that you provide directly to us, including:

• your name;
• email address;
• company or organisation name;
• information you provide through our early-access form;
• information you provide when contacting us.

We may also collect limited technical information about how our website is used, including:

• pages viewed;
• interactions with the website;
• referring website or campaign;
• browser and device information;
• IP address and approximate location derived from it.

We only use optional analytics technologies where you have allowed analytics cookies or similar technologies.

How we use your information

If you register for early access or contact us, we use your information to:

• respond to your request;
• contact you about OneChecked and early access;
• understand potential uses for OneChecked;
• arrange demonstrations, trials or onboarding where appropriate.

Our lawful basis is our legitimate interests in responding to people interested in OneChecked and developing and launching our service. Where discussions relate directly to entering into a contract, we may also process information where necessary to take steps at your request before entering into that contract.

Submitting an early-access request does not automatically subscribe you to unrelated marketing communications.

Analytics

Where you consent to analytics, we use PostHog to understand how visitors use the OneChecked website.

This can include page views, interactions, traffic sources and conversion events such as submitting the early-access form.

Our lawful basis for processing personal information through optional analytics is consent.

You can withdraw this consent at any time using Cookie settings on our website.

Other uses and service providers

We may process technical information where reasonably necessary to operate, secure, diagnose and protect the website and our systems.

Our lawful basis is our legitimate interests in operating a secure and reliable service.

We may also retain or disclose information where required to comply with applicable law, regulation or a valid legal request.

We may use trusted service providers to operate OneChecked, including providers of:

• website hosting and infrastructure;
• analytics, including PostHog;
• early-access forms, currently Tally;
• email and communications;
• security and monitoring.

These providers process information on our behalf or provide services required to operate OneChecked.

We do not sell your personal information.

Some of the service providers we use may process information outside the United Kingdom.

Where personal information is transferred internationally, we take appropriate steps to ensure the transfer is permitted under UK data protection law, including relying on applicable adequacy regulations or appropriate contractual safeguards where required.

Where possible, we select European or UK processing locations. For example, our PostHog analytics environment is configured to use its European hosting region.

Retention

We keep personal information only for as long as reasonably necessary for the purposes described in this notice.

Early-access and enquiry information will normally be retained for up to 24 months after our last meaningful interaction with you, unless you become a customer or there is another reason we need to retain it.

Analytics information is retained according to the retention settings configured within our analytics service and will not be retained for longer than reasonably necessary for analytics purposes.

We may retain information for longer where required for legal, accounting, security or dispute-resolution purposes.

Your rights

Depending on the circumstances, UK data protection law gives you rights including the right to:

• access personal information we hold about you;
• ask us to correct inaccurate information;
• ask us to delete information;
• ask us to restrict how information is used;
• object to certain processing;
• receive certain information in a portable format;
• withdraw consent where processing is based on consent.

Where we rely on legitimate interests, you have the right to object to our processing of your personal information in certain circumstances.

To exercise any of these rights, contact us at [email protected].

You can withdraw analytics consent at any time through the Cookie settings link on our website.

If you have concerns about how we use your personal information, please contact us first so that we can try to resolve them.

You also have the right to complain to the Information Commissioner's Office (ICO), the UK's data protection regulator.

Updates

We may update this Privacy Notice as OneChecked develops or our use of personal information changes.

The latest version will always be available on this page, together with the date it was last updated.